Flag

An official website of the United States government

Austrian-American Partnership Fund
28 MINUTE READ
March 30, 2022

Austrian-American Partnership Fund

The Austrian-American Partnership Fund supports collaboration and cultural exchange between Austrian and U.S. non-governmental organizations, universities, professional associations, arts and cultural organizations. The goals of the program are to expand the range of educational, cultural, and professional cooperation between Austrians and Americans.

The Austrian-American Partnership Fund accepts applications for funding for projects in the following areas :

  • Global Issues : Fostering dialogue and discussion on issues of mutual concern and interest, such as energy, diversity and inclusion, digital literacy and cybersecurity, trade and economic policy, countering violent extremism, human rights and transatlantic cooperation, specifically including youth.
  • Climate & Environment: Supporting common environmental concerns such as combating climate change, preserving nature and limited natural resources, ensuring water security, reducing harmful environmental pressures, promoting resilience and combating wildlife trade.
  • Entrepreneurship : Promotion of links and sustainable relationships between U.S. and Austrian entrepreneurs as well as individuals and organizations that are committed to entrepreneurial education and skills, especially among youth.
  • Arts America : Presentation and presentation of emerging American artists, musicians, writers, filmmakers and other cultural workers whose works have not previously been shown in Austria or who have not yet performed in Austria.
  • Study  of the U.S. : Creation of capacities in the field of U.S. studies abroad and promotion of the Austrian overall understanding of the United States of America. 

Eligibility

The Public Affairs Department of the U.S. Embassy in Vienna is looking for projects from Austrian NGOs, universities, professional partners, art and cultural institutions, as well as academics and other professionally qualified individuals. They must show interest in working with American colleagues and contact persons, in developing or further expanding exchanges in the areas of education, work and culture in Austria, and in promoting dialogue and partnerships between people in the United States and Austria. We also invite organizations that have not received any sponsorship from the U.S. Embassy to apply to this program. Preference will be given to applicants with a proven level of expertise and ability.

In general, project budgets range from $1,000 to $10,000; for embassy-side grants, the cap is $25,000. The most competitive projects usually include significant funding from other sources as a cost-covering portion of the project budget.

Submission deadlines and selection procedures

Submission deadlines for project proposals are: February 15, May 15, July 15 and  November 15. Since the selection process can take up to two months, applicants should plan ahead accordingly. In exceptional cases, if the lead time for a project is too short for the submission deadlines mentioned, unsolicited applications can also be submitted.

Project proposals must include a letter of support from the proposed U.S. partner, either a professionally qualified individual or organization, stating their willingness to participate in the project. The applications are evaluated by a U.S. Embassy committee to determine their eligibility for funding. When deciding which projects to support, the committee pays attention to geographic and demographic diversity.

Applications will be evaluated based on the following criteria:

  • The project proposal falls into one of the above categories: Global Issues, Climate & Environment, Entrepreneurship, Arts America, Study of the U.S.
  • The project budget is well organized, detailed and reasonable, and does not include budget items for “miscellaneous expenses”. No U.S. funding is available for food, drink or entertainment. Project proposals that do not include a clear budget will not be considered.
  • The project proposal shows that the Austrian and American individuals and/or organizations have the necessary expertise, competence and capacities to implement the project.
  • The project makes a substantial contribution to deepening partnerships between Austrian and American individuals, organizations and institutions.
  • The project theme and its implementation are innovative, with the proposed project activities being concrete and detailed and accompanied by a work plan.
  • The project clearly explains how the applicants evaluate and measure outputs and results during the project implementation period using quantitative and qualitative assessment tools.

The following  types of projects  are not funded :

  • Applications from organizations and individuals that do not meet the above eligibility criteria;
  • Projects related to party political activities;
  • humanitarian or charitable activities;
  • Conferences outside of Austria and private trips abroad;
  • commercial activities;
  • fundraising and fundraising events;
  • commercial projects;
  • conducting or publishing scientific research;
  • Projects that primarily serve the institutional development of the organization.

Application instructions for financial support within the framework of the Austrian-American Partnership Fund

IMPORTANT: Only complete, English-language applications will be   evaluated by the U.S. Embassy Committee. Applications must conform to the format described under points  1 – 3. 

1. Standard Form-424: All applications must include Application for Federal Assistance ( SF-424, Guide for SF-424), Budget Information for Non-Construction Programs (SF-424A, Guide for SF-424A ) , and Assurances for Non-Construction Programs ( SF-424B – Mandatory; Fill-in Guide for SF-424B ) which are available for download. Please fill out the forms completely and send them electronically as attachments to ViennaGrants@state.gov along with the other required documents and the required information listed below.

 

Instructions for completing the Application for Federal Assistance Form (SF-424): 

1. Organizational UEI (Unique Entity Identifier) and System for Award Management (SAM) Registration:

On April 4, 2022, the unique entity identifier used across the U.S. federal government changed from the DUNS Number to the Unique Entity ID (generated by SAM.gov).

Organizations applying for assistance awards must obtain a Unique Entity ID (UEI) and register with the System for Award Management (SAM) on www.sam.gov.  Registration with SAM is required to be eligible to receive federal assistance funding.

The Unique Entity ID is a 12-character alphanumeric ID assigned to an entity by SAM.gov.

As part of this transition, the DUNS Number has been removed from SAM.gov.

Entity registration, searching, and data entry in SAM.gov now requires use of the new Unique Entity ID.

Existing registered entities can find their Unique Entity ID by following the steps here:
https://www.fsd.gov/gsafsd_sp?id=kb_article_view&sysparm_article=KB0041254

New entities can obtain their Unique Entity ID at SAM.gov and, if required, complete an entity registration.

For more information about this transition, visit SAM.gov or the Federal Service Desk, FSD.gov. You can search for help at FSD any time or request help from an FSD agent Monday–Friday 8 a.m. to 8 p.m. ET.

UEI Post – Transition Fact Sheet
https://www.fsd.gov/sys_attachment.do?sys_id=5a1645fa1bee8d54937fa64ce54bcb3d

Obtaining a UEI and registering in SAM is free of charge. Any additional services offered during or after the registration process are not required, and the applicant is under no obligation to sign up for them.

 

2. Project proposal:

Each application must include a written project proposal of the activity for which funding is sought. The project proposal should be in the following format:

2.1. project title

2.1.1. Project information: The written description of the project should be no more than two pages long and present the project in as much detail as possible.

2.1.2. Intended Project Dates and Venues: Please include start and end dates, times and locations of screenings or planned events.

2.1.3. Purpose of the project: Please describe the specific merits of the project.

2.1.4. Other partner organizations or institutions involved in the project, as well as co-sponsors.

2.2. applicant data

2.2.1. Organization name

2.2.2. Organization address

2.2.3. E-mail address

2.2.4. phone number(s)

2.2.5. Name and title of officer (or person signing Federal Assistance Award documents)

2.2.6. Names of other key personnel involved in project and/or budget details

2.2.7. Background information about the organization

2.2.8. Bank details: name and address of the bank, IBAN – International Bank Account Number, BIC or SWIFT Code,

2.3. The amount of funding being sought from the Austrian-American Partnership Fund.

2.4. Total project costs: For an evaluation,  applicants must submit a detailed and complete project budget including the cost shares borne by co-sponsors and recipients of the grant. Applicants list the expenses incurred as part of the project, broken down by item. The budget statement is logical and sufficiently detailed so that the individual items and how they came about can be traced exactly when the application is examined. Budgets must be calculated in Euros or U.S. Dollars.

IMPORTANT: Please note that under the Fly America Act, travelers flying on U.S. Government – funded flights are required to travel Economy Class on a U.S. airline. (https://www.law.cornell.edu/uscode/text/49/40118) 

 

3. Submission process:

The project application, including the SF-424 form, and any other required information listed above must be submitted via email to ViennaGrants@state.gov. Please do not send your grant applications or additional material in paper form or by post; the embassy can only accept applications in electronic form.

Applications for funding cannot be considered until all required information has been received. Applications and project proposals must be in English. If you have any questions about the application process, please  contact ViennaGrants@state.gov .

Some sections in the SF-242 form are not relevant for Austrian applicants and can be left blank:

3. Date Received,
4. Applicant Identifier,
5.a. Federal Entity Identifier,
5.b. Federal Award Identifier,
6. Date Received by State,
7. State Application Identifier,
11. Catalog of Federal Domestic Assistance Number/Title,
12. Funding Opportunity Number/Title,
13. Competition Identification Number/Title,
16. Congressional Districts Of,
19. Is Application Subject to Review by State Under Executive Order 12372 Process? – For applications within the framework of the Austrian-American-Partnership Fund, Austrian organizations cross 19.c. at.

 

4. Reporting Terms

The awarding of government grants under the Austrian-American Partnership Fund requires at least a final activity report to be submitted in writing to the Grants Officer confirming that the project or activity has been completed or that the grant has been consumed. The final report must be submitted by the grantee within 30 days of the completion of the project or activity period. The reports must be in English.

In some cases, grantees must submit Federal Financial Report SF-425, a written report, and a final financial report within 30 days of the completion of the project or activity period. Both reports must be in English. Grantees who are required to submit a financial report will be informed of this as part of the approval of their application.

Failure to meet the reporting requirements may result in the suspension of further funding payments under this project and an exclusion from participation in further awards programs.

 

Frequently asked Questions

Question:  I would like to submit additional material with my project proposal. How can I send this in?
Answer:  Please submit only the required SF-424 form and application documentation (preferably no more than three pages). The US Embassy cannot accept samples, prototypes, or other ancillary materials as part of the grant application.

Question:  If I ask for a $10.000 and the committee approves it, will I get the full amount?
Answer:  The committee evaluates each completed application based on a number of factors, including the availability of funds. However, projects accepted by the committee do not automatically receive the full amount originally requested.

Question:  If I have already  received  funding, can I apply again next year?
Answer:  All completed applications are evaluated by the committee, giving preference to new and innovative ideas and to applicants with a proven level of expertise and ability to implement them. Previous grantees will only be considered if they have met the above reporting requirements.

Question:  Can Austrian organizations apply for funding?
Answer:  Yes, both Austrian organizations and individuals are eligible to apply for funding.

Question:  My application for funding does not fall into one of the categories mentioned. Can I still apply?
Answer :  We do not award any funding outside of the categories mentioned. If you are unsure whether your application for funding corresponds to one of the categories, please contact us via email.

Question:  Can I apply for financial support as an individual?
Answer:  If your project meets the requirements for funding by the Austrian-American Partnership Fund and you can justify your application as an individual, it will also be considered. However, they must be accountable for project activities, results and sustainability in the same way as institutions.

Question:  Do I need a DUNS  number  to apply for funding?
Answer:  Potential recipient organizations must provide the Grants Officer with their Dun and Bradstreet (D&B) DUNS number on SF-424 form item 8.c. indicate when submitting their application.

Question:  Does an organization need to register at www.sam.gov when applying for funding?
Answer:  Potential recipient organizations must be registered at www.sam.gov before they can receive government funding. Organizations applying should begin SAM registration once they have received confirmation that their project proposal has been approved. Funding also depends on successful registration.

Question:  I do not have all of the information requested on Form SF -424. Can I leave some positions blank? Answer:  Austrian applicants may leave the following items blank on their SF-424 application form for the Austrian-American-Partnership Fund: 

3.  Date Received,
4.  Applicant Identifier,
5.a.  Federal Entity Identifier,
5.b.  Federal Award Identifier,
6.  Date Received by State,
7.  State Application Identifier,
11.  Catalog of Federal Domestic Assistance Number/Title,
12.  Funding Opportunity Number/Title,
13.  Competition Identification Number/Title,
16.  Congressional Districts Of,
19.  Is Application Subject to Review by State Under Executive Order 12372 Process? – For applications within the framework of the Austrian-American-Partnership Fund, Austrian organizations cross 19.c. at.