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Austrian-American Partnership Fund
December 4, 2023

Austrian-American Partnership Fund

The Austrian-American Partnership Fund (AAPF) is organized by the Public Diplomacy Section of the U.S. Embassy in Vienna to fund projects advancing collaboration and dialogue between Austria and the United States. AAPF accepts applications for funding for innovative projects that seek to bring American perspectives to Austria or connect Americans and Austrians in the following priority areas:

  • Reinforcing the role of U.S.-Austrian and transatlantic ties in addressing shared challenges
  • Promoting common democratic values and civic engagement
  • Combating disinformation and building media literacy
  • Addressing climate change together
  • Fostering partnerships between U.S. and Austrian educational institutions
  • Engaging youth around shared values
  • Advancing diversity, equity, inclusion, and accessibility


Guidelines and Eligibility

We seek projects through the AAPF that support collaboration and dialogue and expand cooperation between Austria and the United States. We invite proposals for programs that strengthen ties between the United States and Austria through initiatives that promote our shared values, strengthen bilateral cooperation, and build people-to-people ties.

While requests for support typically range between $1,000 and $10,000, the maximum Embassy support is $25,000 total. Cosponsoring from additional funding sources is strongly encouraged.

All proposed programs must include a U.S. component (such as the showcasing of an American expert or involvement of a U.S. organization) and aim to increase understanding of U.S. policies and perspectives among audiences within Austria.

Primary audience should be non-Americans in Austria. Special consideration will be given to programs that reach youth and/or engage geographically or otherwise diverse communities in Austria. Proposals will also be evaluated based on their anticipated short and long-term impact, and on the ability to reach audiences using both traditional and innovative outreach tools.


Eligible Applicants

We welcome applications from qualified individuals and organizations based in Austria or abroad. Registered non-profit/not-for-profit organizations, educational institutions, think tanks, civil society and non-governmental organizations, and associations are eligible to apply. Please note that for-profit or commercial entities are not (not) eligible to apply. Organizations that have not previously received sponsorship from the U.S. Embassy are especially encouraged to apply.


Submission deadlines and selection procedures

Deadlines for submission of project proposals are February 15, May 15, July 15, and November 15. Since the selection process can take up to two months, applicants should plan accordingly. In exceptional cases, if the lead time for a project is too short for submission within the above deadlines, out-of-cycle applications will be accepted.

Project proposals must include a letter of support from a U.S. partner – either a qualified individual or an organization – where willingness to participate in the project is stated.


Evaluation Criteria

Proposals will be evaluated by the U.S. Embassy Vienna grants committees. Proposals will be reviewed and analyzed based on feasibility of the project and whether it aligns with the Embassy’s priorities, and the committee will select eligible and qualified applications based on the following criteria:

  • Program areas addressed are aligned with stated priorities.
  • Objectives and expected outcomes are clear.
  • Target audience is identified and aligns with program objectives and outcomes.
  • Detailed budget and timelines included. Budget cannot include budget items for “miscellaneous expenses” or requests for funding food, alcoholic beverages, or entertainment.
  • Proposal is viable, reasonable, and executable.
  • Compliance with required information and documents.
  • If project is envisioned as recurring, proposal demonstrates potential for additional funding sources or partners to ensure sustainability without guaranteed U.S. government support in the future.
  • The project clearly states how applicants will amplify outreach with audiences and evaluate and measure outputs and results during the project implementation period by way of quantitative and qualitative assessment tools.


The following types of projects will not be funded:

  • The AAPF does not sponsor individual requests for scholarships or travel for educational purposes.
  • Applications from organizations and individuals that do not meet the above criteria for eligibility.
  • Projects related to humanitarian or charitable activities, or activities related to party politics.
  • Conferences outside of Austria and personal trips abroad.
  • Commercial projects and activities.
  • Fundraising and fundraising events.
  • Conducting or publishing scientific research.
  • Projects primarily serving the institutional development of the organization applying.


APPLICATION INSTRUCTIONS for financial support within the framework of the Austrian-American Partnership Fund:

1. Forms: All applications must include the following obligatory forms (SF-424):

a) Application for Federal Assistance (SF-424, Guide for SF-424),
b) Budget Information for Non-Construction Programs (SF-424A, Guide for SF-424A) (please note that the form SF-424 Budget Information for Non-Construction Programs is required in addition to a complete budget, as mentioned in item 3.4. below) and
c) Assurances for Non-Construction Programs (SF-424B, Fill-in Guide for SF-424B) which are available for download.

Please fill out the forms completely and send them electronically as attachments to ViennaGrants@state.gov along with the other required documents and the required information listed below. PLEASE NOTE that more information on the forms can be found under FAQ at the end of this page.
IMPORTANT: Only complete, English-language applications will be evaluated by the U.S. Embassy Vienna grants committee. Applications must conform to the format described under points 1 – 4.


2. Organizational UEI (Unique Entity Identifier) and SAM (System for Award Management)

On April 4, 2022, the unique entity identifier used across the U.S. federal government changed from the DUNS Number to the Unique Entity ID (generated by SAM.gov).

Organizations applying for assistance awards MUST obtain a Unique Entity ID (UEI) and register with the System for Award Management (SAM) on www.sam.gov.  Registration with SAM is required to be eligible to receive federal assistance funding.

The Unique Entity ID is a 12-character alphanumeric ID assigned to an entity by www.sam.gov.

As part of the transition mentioned above, the DUNS Number has been removed from SAM.gov.

Entity registration, searching, and data entry in SAM.gov now requires use of the Unique Entity ID.

Existing registered entities can find their Unique Entity ID by following the steps here:

New entities can obtain their Unique Entity ID at SAM.gov and, if required, complete an entity registration.

For more information about this transition, visit SAM.gov or the Federal Service Desk, FSD.gov. You can search for help at FSD any time or request help from an FSD agent Monday–Friday 8 a.m. to 8 p.m. ET.

UEI Post – Transition Fact Sheet https://www.fsd.gov/sys_attachment.do?sys_id=5a1645fa1bee8d54937fa64ce54bcb3d

Obtaining a UEI and registering in SAM is free of charge. Any additional services offered during or after the registration process are not required, and the applicant is under no obligation to sign up for them.


3. Project proposal:

Each application must include a written project proposal of the activity for which funding is sought. The project proposal should be in the following format:

3.1. Project title

3.1.1. Project information: Description of the project should be no more than three pages long and present the project in as much detail as possible.

3.1.2. Intended project dates and venues: Please include start and end dates, times and locations of planned events.

3.1.3. Purpose of the project: Please describe the specific merits of the project, how impact will be measured, as well as objectives and expected outcomes.

3.1.4. Target audience: Please identify the target audience and how it aligns with program objectives.

3.1.5. Other partner organizations or institutions involved in the project, as well as co-sponsors.

3.2. Applicant data

3.2.1. Organization name

3.2.2. Organization address

3.2.3. E-mail address

3.2.4. Phone number(s)

3.2.5. Name and title of officer (or person signing Federal Assistance Award documents)

3.2.6. Names of other key personnel involved in project and/or budget details

3.2.7. Background information about the organization

3.2.8. Bank details: name and address of the bank, IBAN – International Bank Account Number, BIC or SWIFT Code, (for U.S. entities name and address of the bank, bank account number, routing number)

3.3. Amount of funding being sought from the Austrian-American Partnership Fund.

3.4. BUDGET: For an evaluation, applicants must submit a detailed and complete project budget including the cost shares borne by co-sponsors and recipients of the grant. Applicants list the expenses incurred as part of the project, broken down by item. The budget statement is logical and sufficiently detailed so that the individual items and how they came about can be traced exactly when the application is examined. Budgets must be calculated in Euros or U.S. Dollars.

IMPORTANT: Please note that under the Fly America Act, travelers flying on U.S. Government – fundedflights are required to travel Economy Class on an U.S. airline.


4. Submission process:

The project application, including the SF-424 forms, and any other required information listed above must be submitted via email. Please submit your comprehensive application per e-mail to ViennaGrants@state.gov; applications in hard copy/snail mail will not be accepted. Applications for funding cannot be considered until all required information has been received. Applications and project proposals must be in English. If you have any questions about the application process, please contact ViennaGrants@state.gov.


5. Reporting Terms

The awarding of government grants under the Austrian-American Partnership Fund requires at least a final activity report to be submitted in writing to the Grants Officer confirming that the project or activity has been completed or that the grant has been consumed. The final report must be submitted by the grantee within 30 days of the completion of the project or activity period. The report(s) must be in English and should include details about impact on audiences reached, amplification of messages about the project, and any media reporting. In some cases, grantees must submit Federal Financial Report SF-425, a written report, and a final financial report within 30 days of the completion of the project or activity period. Both reports must be in English. Grantees who are required to submit a financial report will be informed of this as part of the approval of their application. Failure to meet the reporting requirements may result in the suspension of further funding payments under this project and an exclusion from participation in further awards programs.


Frequently Asked Questions

Question: I would like to submit additional material with my project proposal. How can I send this in?
Answer: Please submit only the required SF-424 forms and application documentation (preferably no more than three pages). The US Embassy cannot accept samples, prototypes, or other ancillary materials as part of the grant application.

Question: If I ask for a $10.000 and the committee approves it, will I get the full amount?
Answer: The committee evaluates each completed application based on a variety of factors, including availability of funds. Projects accepted by the committee do not automatically receive the full amount originally requested.

Question: If I have already received funding, can I apply again the following year?
Answer: Only complete applications are evaluated by the committee, with preference given to new and innovative ideas and to applicants with a proven level of expertise and ability to implement the project. Previous grantees will only be considered if they have met the above reporting requirements.

Question: Can Austrian organizations apply for funding?
Answer: Yes, both Austrian organizations and individuals are eligible to apply for funding.

Question: My application for funding does not fall into one of the areas mentioned above. Can I still apply?
Answer: We do not award any funding outside of the categories mentioned. If you are uncertain whether your application for funding corresponds to one of the categories, please contact us via email: ViennaGrants@state.gov

Question: Can I apply for financial support as an individual?
Answer: If your project meets the Austrian-American Partnership Fund’s requirements for funding, and you can justify your application as an individual, it will also be considered. However, individuals will be held accountable for project activities, results, and sustainability in the same way as institutions.

Question: Does an organization need to register at www.sam.gov when applying for funding?
Answer: Potential recipient organizations must be registered with www.sam.gov before they can receive U.S. Government funding. Organizations applying should begin SAM registration at the latest once they have received confirmation that their project proposal has been approved. Issuance of a Federal Assistance Award and funding depends on successful registration and furnishing of the Unique Entity ID (UEI).

Question: I am unable to provide all the information requested on Form SF -424. Can I leave some positions blank?
Answer: Austrian applicants may leave the following items blank on their SF-424 application form for the Austrian-American-Partnership Fund:
3. Date Received,
4. Applicant Identifier,
5.a. Federal Entity Identifier,
5.b. Federal Award Identifier,
6. Date Received by State,
7. State Application Identifier,
11. Catalog of Federal Domestic Assistance Number/Title,
12. Funding Opportunity Number/Title,
13. Competition Identification Number/Title,
16. Congressional Districts Of,
19. Is Application Subject to Review by State Under Executive Order 12372 Process? (for applications within the framework of the Austrian-American Partnership Fund, Austrian organizations please check 19.c.)

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If you get a warning message when you try to download a PDF file:
Download the file to your computer anyway and open it using the “Open File” function in Acrobat Reader.