Austrian-American Partnership Fund

The Austrian-American Partnership Fund supports collaboration and cultural exchange between Austrian and U.S. non-governmental organizations, universities, professional associations, arts and cultural organizations. The goals of the program are to expand the range of educational, cultural and professional cooperation between Austrians and Americans.

The Austrian-American Partnership Fund will fund projects in the following program areas:

  • Entrepreneurship: Fostering connections and sustainable relationships between U.S. and Austrian entrepreneurs, entrepreneurship educators and organizations that promote entrepreneurship, especially among youth.
  • Global Issues: Promote dialogue and debate around issues of mutual importance and interest, such as energy, trade and economic policy, countering violent extremism, human rights and transatlantic cooperation.
  • Arts America: Showcasing young American artists, including performing and visual artists, poets, playwrights, theatrical and film directors and curators, whose work has never been presented or who have not performed in Austria before.
  • American Studies: Building capacity in the area of U.S. studies and enhancing overall understanding of the United States.

Eligibility

The Public Affairs Section of the U.S. Embassy in Vienna invites proposals from Austrian non-governmental organizations, universities, professional associations, arts and cultural institutions, academics or other qualified individuals.  They must demonstrate an interest in  working with American counterparts with the goal to develop or expand existing educational, professional and cultural exchange activities in Austria and promote dialogue and partnership between the peoples of the United States and Austria. The Embassy encourages organizations that have not previously received funding from the U.S. Embassy to apply under this announcement. Applicants with a demonstrated record of expertise and accomplishment will be considered favorably. Projects must include a component of cost sharing or matching funds, amounting to at least 10% of the total cost.

Typically, projects budgets range from $1,000 to $10,000, and grant support cannot exceed $25,000; the most competitive proposals will include significant funding from other sources as cost-share in the project budget.  The average project award in 2016 was $4,800.

Deadlines and Review Process

Deadlines for submitting proposals are: July 15 and November 15, 2018.  Additional calls for proposals may occur based on the availability of funds. The proposal review process can take up to two months to be completed; prospective grantees should plan accordingly.

Proposals must include a letter of support from the proposed U.S. partner, whether a qualified individual or organization, that states the partner’s willingness to share in the project.  Proposals will be evaluated for funding by the embassy Grants Committee. In deciding which projects to support, the Committee will seek to target geographically and demographically diverse audiences.

The proposals will be evaluated according to the following criteria:

  • The activity falls under one of the programmatic areas listed above: Entrepreneurship; Global Issues; Arts America; or, American Studies.
  • The project budget is well-organized, detailed and reasonable. There are no budget lines labeled “miscellaneous expenses.” The budget demonstrates that the individual or organization has devoted time to plan for and assess actual expenses associated with the project instead of providing rough estimates. No U.S. funds are proposed for the purchase of food, drink, or entertainment. Proposals that do not have a clear budget for the activity proposed will not be considered.
  • The proposal demonstrates that the Austrian and U.S. individuals and/or organizations have sufficient expertise, skills and capacity to implement the project.
  • The project will make a substantive contribution to the expanding types of partnerships between Austrian and U.S. individuals, organizations and institutions.
  • The project idea and approach is innovative yet proposed project activities are concrete and detailed and supported by a work plan.
  • The proposal clearly articulates how the partners will assess and measure performance throughout the project implementation phase using quantitative and qualitative assessment tools.

The following types of projects are not eligible for funding:

  • Requests by organizations and individuals who do not meet the eligibility requirements above;
  • those relating to partisan political activity;
  • humanitarian or charitable activities;
  • conferences outside of Austria and individual trips abroad;
  • trade activities;
  • fund-raising campaigns;
  • commercial projects;
  • conducting research or the publication of research; or
  • projects aimed only at primary institutional development of the organization.

Application Guidelines

IMPORTANT:  Only completed applications will be reviewed by the Grants Committee.  Applications must follow the format described below in paragraphs 1-3 below.

1. Standard Form-424: All applications must include the Application for Federal Assistance Form (SF-424), plus Budget Information for Non-Construction Programs (SF-424A) and Assurances for Non-Construction Programs (SF-424B – Mandatory). You can download a copy of the SF-424 (PDF) (Application for Federal Assistance), the SF-424A (Instructions for SF-424A) and the SF-424B (Instructions for SF-424B). Please complete the forms, include it with any other required documents and send it electronically as an attachment together with the information requested below to ViennaGrants@state.gov.

Notes on completing the Application for Federal Assistance Form (SF-424):

1.1 Organizational DUNS:  Organizations applying for assistance awards must obtain a Dun & Bradstreet (D&B) DUNS number (to be added on SF-424, item 8.c.) when applying for Federal Assistance. To obtain a DUNS number please register at no cost with www.dnb.com. Austrian organizations can register with Bisnode D&B Austria https://www.bisnode.at/ phone: +43 (01) 58861-0.

1.2 System for Award Management (SAM):  Registration with SAM is also required to be eligible to receive federal assistance funding.  SAM registration is available at www.sam.gov; as this can be a somewhat lengthy process we advise that organizations initiate the registration as soon as a project proposal has been approved. Funding will be contingent upon successful completion of registration of the organization with SAM.

Important Notes to Applicants:

  • Applicants should use the same official information (organization official name, address, phone number, etc.) to obtain a DUNS number and register with SAM.
  • Awards to individuals are exempt from the requirement to obtain a DUNS number and register with SAM.
  • Obtaining a DUNS number and registering in SAM is free of charge. Any additional services offered during or after the registration process are not required, and the applicant is under no obligation to sign up for them.

2. Project Proposal:  Each application must include a written proposal of the activity for which funds are being sought.  The proposal should be in the following format:

2.1 Project Title

2.1.1. Project Information: The narrative describing the project in detail should not exceed two pages, detailing the project as clearly as possible.

2.1.2. Proposed dates and venues: Please include start and end dates, times and locations of performances, or events planned.

2.1.3. Project purpose: List the unique merits of the project.

2.1.4. Other partner organizations/institutions involved in the project and co-sponsors.

2.2 Applicant Information

2.2.1 Name of organization

2.2.2 Address of organization

2.2.3 Email address

2.2.4 Phone/fax number/s

2.2.5 Name and title of director (or person authorized to sign Federal Assistance Award documents)

2.2.6 Names of additional staff members involved in project and/or budget specifics

2.2.7 Background on the organization

2.2.8 Bank Information: Bank name and address, IBAN – International Bank Account Number, BIC or SWIFT Code.

2.3 Amount of funding requested from the Austrian-American Partnership Fund

2.4 Total project cost:
In order to be reviewed, applications must include a detailed and complete project budget showing co-sponsors’ and recipient’s share of cost. Applicants should prepare an itemized line-by-line list of expenses of this project. The budget should be prepared in a logical manner and offer enough detail that a reviewer will be able to understand exactly what the figures mean and how they were determined. An accompanying budget narrative is required. Budgets must be calculated in Euro or U.S. dollars.

IMPORTANT: Please note that the Fly America Act requires anyone whose air travel is financed through U.S. Government funds to utilize the economy class services of a U.S. flag carrier. (https://www.law.cornell.edu/uscode/text/49/40118)

3. Submission Process:
Proposals including SF-424 and all information requested above must be submitted via email to ViennaGrants@state.gov. Please do not send printed materials and grant applications by regular mail; the Embassy will only accept applications submitted electronically.

Grant proposals will not be considered until all information has been received. Proposals must be in English. Any questions regarding grant applications should be addressed to: ViennaGrants@state.gov.

Some spaces in the SF-424 are not applicable. For the purpose of applications under the Austrian-American Partnership Fund, Austrian organizations can leave the following items of form SF-424 blank:

3. Date Received,
4. Applicant Identifier,
5.a. Federal Entity Identifier,
5.b. Federal Award Identifier,
6. Date Received by State,
7. State Application Identifier,
11. Catalog of Federal Domestic Assistance Number/Title,
12. Funding Opportunity Number/Title,
13. Competition Identification Number/Title,
16. Congressional Districts Of,
19. Is Application Subject to Review by State Under Executive Order 12372 Process? – For the purpose of applications under the Austrian-American Partnership Fund, Austrian organizations should mark 19.c.

4. Reporting Requirements

Federal Assistance Awards under the Austrian-American Partnership Fund will require at a minimum a final narrative progress report from the recipient to certify in writing to the Grants Officer that the project or activity has been completed.  The final report must be submitted by the recipient no later than 30 days after the end date of the period of performance. Reports must be in English.

In some cases, recipients must submit a Federal Financial Report SF-425, a narrative and a final financial report no later than 30 days after the end date of the period of performance. Both reports must be in English. Recipients who have to file financial reports will be informed at the time of approval of their proposal.

Failure to comply with the reporting requirements may jeopardize eligibility for future awards or will result in suspension of any future payments under this award until such time as this deficiency has been corrected.

Frequently Asked Questions

Q. I have materials I want to submit along with my project proposal. How do I send them?
A. Please submit only the requested SF-424, and project proposal (preferably no more than three pages). The U.S. Embassy will not accept samples, prototypes, or other supplementary materials accompanying funding requests.

Q. If I apply for a grant for $10,000 and the Grants Committee approves this grant; will I get the full amount?
A. The Grants Committee will review each completed application and award funding based on a variety of factors, including availability of funds. Projects favorably reviewed by the Grants Committee will not necessarily receive the full amount initially requested.

Q. If I receive a grant, can I apply for a grant again next year?
A. All completed applications will be reviewed by the Grants Committee. Priority is given to new and innovative project ideas, and applicants with a demonstrated record of expertise and accomplishment will be considered favorably. Former grantees will only be considered if they have complied with the reporting requirements detailed above.

Q. Can Austrian organizations apply for a grant?
A. Yes, both Austrian organizations and individuals are eligible to apply.

Q. My funding request does not fall under any of your priorities. Can I still apply for a grant?
A. We do not provide grants outside of our funding priorities.

Q. Can an individual apply for a grant?
A. If your project falls within the Austrian-American Partnership Fund priorities, and if you can justify your application as an individual, the Committee will consider your application. However, you will be accountable for project activities, outcomes and its sustainability in the same manner as an institution or any other grantee.

Q. Does an organization have to have a DUNS number to apply for a grant?
A. Potential recipient organizations must provide their Dun and Bradstreet (D&B) DUNS number in the form SF-424 under item 8.c. when applying.

Q. Does an organization need to be registered with www.sam.gov when applying for a grant?
A. Potential recipient organizations must be registered with www.sam.gov before they can be awarded any form of federal assistance funding. Applying organizations must initiate SAM registration as soon as they have been notified that their proposal has been approved. Funding will be contingent upon successful registration.

Q. I don’t have all the information I need for the form SF-424, can I leave some items blank?
A. For the purpose of applications under the Austrian-American Partnership Fund, Austrian organizations can leave the following items of form SF-424 blank:

3. Date Received,
4. Applicant Identifier,
5.a. Federal Entity Identifier,
5.b. Federal Award Identifier,
6. Date Received by State,
7. State Application Identifier,
11. Catalog of Federal Domestic Assistance Number/Title,
12. Funding Opportunity Number/Title,
13. Competition Identification Number/Title,
16. Congressional Districts Of,
19. Is Application Subject to Review by State Under Executive Order 12372 Process? – For the purpose of applications under the Austrian-American Partnership Fund, Austrian organizations should mark 19.c.

Q. What kinds of projects have you supported in the past?
A. Here’s a selection of projects supported through the Austria-American Partnership Fund in recent years:

– Human Rights Film Festival

– EARTHtalks

– Black Music in Chicago and Jazz in Vienna: Roots & Routes

– School exchange project GRG 3/Buffalo Grove High School

– Journalists exchange program TransAtlantic Storytelling Fellowship

– Graz International Summer School

– ImPuls-Tanz

– Hackathon on “Austrian-American Collaboration to Find Innovative Solutions to Public Health Issues and Emerging Diseases Caused by Global Climate Change and Migration”