Welcome to the Procurement & Contracting Office at the U.S. Embassy Vienna! This office handles the acquisition of all goods and services for the U.S. Tri-Missions Vienna (U.S. Embassy, U.S. Mission to OSCE and U.S. Mission to the UN).
On this page you will find important information for doing business with the U.S. Tri Missions Vienna as well as solicitations and requests for quotations (RFQs) for the acquisition of commodities and/or services. Companies interested in becoming a contracting partner of the U.S. Tri Missions Vienna should provide the Procurement office with the following documents (as applicable): company profile, references, brochures and catalogues. English is preferred but not required.
In order to do business with the U.S. Government, your company must be registered in the System for Award Management (SAM), this is mandatory for all orders above USD 30,000.
Vendor Registration with the U.S. Government
a) DUNS registration
The first step is to obtain a Data Universal Numbering System (DUNS) number, which is issued and maintained by Dun & Bradstreet (D&B) and verifies the existence of a business entity globally. Local contractors may request the DUNS number from Bisnode/D&B Austria’s Office at https://www.bisnode.at/produkte-services/dun-bradstreet/db-d-u-n-s-number/
b) NCAGE – NATO Commercial and Governmental Entity (NCAGE) Code.
To receive an NCAGE please submit a request online at https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx
c) SAM Registration
The System for Award Management (SAM) is a central database for use by U.S. Federal Government agencies. There is NO fee to register for this site. Each vendor is responsible for providing accurate and up-to-date information Detailed information about SAM is available online at http://www.sam.gov. User guides and webinars are available under the Help tab.
To register online, go to the SAM web portal above– select “Create User Account”. You will need your DUNS number and NCAGE code during registration (see more information above). We kindly ask for your patience during the registration process as it is not a simple task.
Additional information can be found at http://www.acquisition.gov.
The U.S. Government does not make advance payments – payment is made by Electronic Funds Transfer (ETF) after receipt and acceptance of ordered goods/services and receipt of a proper invoice.
Prior to performing any services or delivering any products, please ensure that you have received an awarded procurement document (e.g. Purchase Order, Delivery/Task Order, etc.) duly signed by the Embassy General Services Office (GSO) Contracting Officer. The ordering document number would read something like SAU90015M00xx.
The Embassy cannot pay for goods and services unless you have proof that it was ordered. Once you have received this document, and only then, your company is authorized to perform the services or deliver your product.
Submittal of invoices
All invoices shall be submitted to this email address:VNNFinanceIntake@state.gov or sent via mail to:
U.S. Embassy Vienna/FMC